July 1, 2019Executive Summary – July 2019INTERNATIONAL BOARD OF DIRECTORS MEETINGReykjavik, IcelandApril 3-6, 2019AUDIT COMMITTEEThe committee will continue to monitor and follow up on action plans.CONSTITUTION AND BY-LAWS COMMITTEEAppointed International Director Dr. Datuk Naga to serve as the Coordinating Lion for the former District 301-A1 (Philippines) for fiscal year 2019-2020.Approved the formation of the Ad Hoc Committee on Board Representation for fiscal year 2019-2020; established the objectives, duties, meeting schedule and budget for the ad hoc committee and authorized the international president, in consultation with the Executive Officers, to appoint one past international president or past international director from each constitutional area and Africa, with one of the members appointed to serve as the chairperson of the committee and that the ad hoc committee appointments will be effective upon confirmation by the international president and continue until the end of the 2019-2020 fiscal year.Authorized the General Counsel to grant a non-exclusive license to the Fondation Des Lions De France and the Lions Australia Fund for LCIF to use the name “Lions” and the association’s emblem in accordance with the association’s trademark policies. Further authorized the Lions Foto Club MD 108 Italy to use the name “Lions” and the association’s emblem in accordance with the association’s trademark policies contingent upon the removal of the term “club” from the name of the foundation.Revised Chapter II, Paragraph C. of the Board Policy Manual to amend the charter of the Constitution and By-Laws Committee to include the committee’s responsibilities related to governance and risk management.Revised Chapter VII, Paragraph A.1., A.2., A.3. and A.4., of the Board Policy Manual to remove unnecessary language.Revised the Standard Form District Constitution and By-Laws in the Board Policy Manual to correct an inaccurate reference in the Rule 6(d) of the Rules of Procedure – Special Meeting to Recommend a Lion for Appointment as First or Second Vice District Governor.Adopted a resolution to be reported to the 2019 International Convention to amend Article 5, Section 3 of the International Constitution to add a new constitutional area of Africa and to add representation of one new international director to Africa in even-numbered years; rename the constitutional area of ISAAME to ISAME; and list the constitutional areas in numeric order.CONVENTION COMMITTEESelected Atlanta, Georgia, USA as the destination for the 2026 International Convention.DISTRICT AND CLUB SERVICE COMMITTEEApproved the Club and District Excellence Award requirements for the 2019-2020 fiscal year.Granted relief for June 2019 Semi-Annual Dues Billing for the Palu Maleo Lions Club of District 307-B2 (Indonesia) and dues prior to the December 2018 Semi-Annual Dues Billing for the Juba Host Lions Club of undistricted South Sudan.Granted the Republic of Bulgaria provisional region status at the close of the 2019 International Convention.Approved the appointment of Coordinating Lions for the 2019-2020 fiscal year.Approved the creation of district 301-A4 (Philippines).Approved the appointment of district governors for the provisional districts for the 2019-2020 fiscal year.Appointed Past District Governor Alf-Goran Andersson to serve as district governor for District 101-S (Sweden) through the close of the 2019 International Convention.Revised Chapter VII, Exhibit A, Standard Form District Constitution, Article VI, Section 2 so that the district global action team coordinators and the LCIF district coordinator are non-voting members of the district cabinet.Provided official name badges for past board appointees and board liaisons.FINANCE AND HEADQUARTERS OPERATION COMMITTEEAmended the Investment Policy Statement for the International Association of Lions Clubs General Fund with the revised Broad Asset Allocation.Approved the FY 2018-2019 3rd Quarter Forecast, reflecting a deficit.Amended the Investment Policy Statement for the Retirement Income Plan for the Employees of the International Association of Lions Clubs with the revised Target Allocation.Revised Chapter V of the Board Policy Manual.Revised Chapter XI of the Board Policy Manual.Revised Chapter XXI of the Board Policy Manual.Revised the B.2. Executive Officer Travel and Expense Reimbursement Policy.LEADERSHIP DEVELOPMENT COMMITTEEApproved the curriculum plan and schedule for the 2019-2020 First Vice District Governors/District Governors-Elect Seminar.Amended Board Policy Manual regarding the Emerging Lions Leadership Institute and the Regional Lions Leadership Institute to prepare for future modifications to these programs.Amended Board Policy Manual to clarify the timing of certification expiration and the recertification period for the Lions Certified Instructor Program.LONG RANGE PLANNING COMMITTEEReviewed the status of existing and upcoming key LCI Forward initiatives: Rollout of global causes, Campaign 100, MyLion, new website and Learning Management System.Recommended an amendment to the International Constitution establishing a new constitutional area designated as “Africa” be presented to the delegates for approval at the 2019 International Convention.Discussed the overall board representation and recommended that further analysis regarding board representation be considered.Reviewed club officer survey results which identified the need to assess clubs’ evolving needs and opportunities and to inform future training programs.Discussed in detail the current process of annual goal-setting by DGEs and possible ways to enhance effectiveness.Reviewed the continuing growth trends of women membership worldwide.Continued its review of the Long Range Planning Committee charter and adopted revisions to align with LCI Forward.MARKETING COMMUNICATIONS COMMITTEERevised Chapter II, Paragraph J. of the Board Policy Manual to update the Marketing Communications Committee charter to better align with current and future association priorities.Revised Chapter XVI of the Board Policy Manual to remove outdated information on LION Magazine.Revised Chapter XVI, Paragraph B.1. of the Board Policy Manual to add Nepal as an official edition of LION Magazine, effective July 1, 2019.Revised Chapter XVI, Paragraphs A.14. and B.3. of the Board Policy Manual to reduce the minimum required print editions of official editions of LION Magazine from four per year to two per year, and update reimbursement to official editions from USD $4.00 per member to USD $2.00 per member, paid bi-annually, effective July 1, 2020.Revised Chapter XIX, Paragraph F. of the Board Policy Manual to designate the International President may distribute International President’s Certificates of Appreciation to Executive Officers, International Directors, Past International Directors, Past International Presidents, and any other title designated by the International President, effective July 1, 2019.MEMBERSHIP DEVELOPMENT COMMITTEERecommended that the Family Membership Pilot Program in Japan be discontinued in October 2019.The 2019-2020 GAT operational plan and changes effective July 1, 2019:• Discontinuation of Vice Chairperson positions.• Consolidation of CA level GST, GMT, GLT positions to a single CA level GAT position.• Discontinuation of CA level Vice Chairperson positions.• Creation of GAT Regional Leader positions for some countries in OSEAL.• Consolidation of Area level GST, GMT, GLT positions to a single Area level GAT position. Reduction of overall number of area level positions.• All positions will be annual appointments.Separated the Lioness Initiative from the Join Together Program and established the Lioness Bridge Program, which would expire on June 30, 2021.Approved 8 Lions and 9 Leos as part of the Leo Clubs Advisory Panel for July 2019-June 2021 term, along with 6 alternate Lions and 5 alternate Leos.Requested that all future references to the Leo Lion membership type be modified and designated as Leo-Lion.Added punitive language to the Family Membership Program to prevent abuse or misuse of the discount for family members not living in the same household (with the exception of those members under age 26 if they are pursuing higher education or serving in their country’s military) or to non-family members.SERVICE ACTIVITIES COMMITTEEResolved to retire the Club Twinning program, effective July 1, 2019.Resolved to retire the Children’s Symposium program, effective July 1, 2019.Voted on winners of the Partners in Service video contest.Approved changes to service activity reporting, including the reinstatement of signature activities, reporting sub-categories, and the 3,000 cap on reported beneficiaries for each service activity. These changes will be incorporated when Service Activities Reporting transitions from MyLCI to MyLion on July 1, 2019.Approved the Lions Clubs International and Wellness Initiative joint work plan.Approved the Memorandum of Understanding with the American Association of Diabetes Educators.TECHNOLOGY COMMITTEEEstablished a Privacy Working Group that would report directly to the Technology Committee on GDPR topics. The Privacy Working group would act as the liaison between the GDPR Advisory Group and the Technology Committee. The international president would appoint members of the Privacy Working Group from Lions from Constitutional Area IV.Approved the ERP finance implementation initiative with the understanding that the formal approval of the proposed division budget will take place in June 2019 at Milan.For more information on any of the above resolutions, please refer to the LCI Web site at www.lionsclubs.org or contact the International Office at 630-571-5466.